Chart Of Accounts

A chart of accounts (COA) is a financial organizational tool that provides a complete listing of every account in an accounting system. An account is a unique record for each type of asset, liability, equity, revenue and expense.

This section list all the account details in the system.

How to create a new Account to system?

Click on "New" button and submit required account details in the form displayed.

Details to be submitted in the form:
TB Type
User can select Trial Balance type from drop-down displayed.Either Balance Sheet or Profit & Loss is choosed.
Account Type
This field allows user to select from a drop-down based on TB type selected.
Report Code
This field allows user to select from a drop-down based on Account Type selected.
Category
User can select the category of your account from drop-down based on Report Code selected.
Account Description.
User can type description of your account
Account
Account number is autogenerated based on above selections.

User can "Edit" or "Delete" user created Account by right-clicking on corresponding account in the list..

Balance Analysis

Balance Analysis

Balance sheet analysis can be defined as an analysis of the assets, liabilities, and equity of our company. This section list balance sheet details of the account code selected.User can filter search using From date & To date.User can further filter the search using:

Balance Analysis
It list balance of selected accounts without Credit & Debit.
Trial Balance
It list balance of selected accounts with Credit & Debit.

User can print this report using "Print" button

Balance Sheet

Balance sheet is used to refer to the general financial state of company.The user can filter the financial details by using date field.This section displays the balance sheet between the selected dates in detail.

On clicking account user can view all the financial transactions between the selected dates and account number.It also displays Total Credit,Total Debit & Total Balance

User can print Balance Sheet using "Print" button

P & L

The profit and loss statement is a financial statement that summarizes the revenues, costs and expenses incurred during a specified period.This section displays profit & loss of monthly & yearly.User can filter search using From date & To date.

On clicking account user can view all the financial transactions between the selected dates and account number.It also displays Total Credit,Total Debit & Total Balance

User can print Profit & Loss statement using "Print" button

Voucher

Payment Voucher

A document which can be used as proof that a monetary transaction has occurred between two parties. Here, a payment voucher can be used for a variety of purposes, sometimes taking the place of cash in a transaction, acting as a receipt, or indicating that an invoice has been approved for payment.

This section list the created payment vouchers.It is categorised as approved, unapproved & cancelled.

Approved
Lists only approved payment vouchers.
Unapproved
Lists only unapproved payment vouchers.
Cancelled
Lists only cancelled payment vouchers.
How to create a new payment voucher?

Click on new button and submit required payment details in the form displayed.

Details to be submitted are
Account no.
Select the account to which you want to make Payment/Collection
Voucher date.
This field specifies the voucher creation date.
Voucher type.
This field signifies the type of transaction.it can be choosed from the drop down displayed.
Voucher text.
This field specifies voucher text.

User can click matching icon in order to match invoice and Payment/Collection. Partial payment is possible by checking corresponding check box of invoice & editing the open amount and submitting it.

Filling fields marked with an asterisk sign '*' is mandatory...!

Right click actions available are:
Approve
User can approve payment voucher.
Print
Actions
View : User can view voucher details.
Edit : User can edit the voucher details.
Delete : User can delete the voucher

The user can't edit voucher once approved

Right-click actions on Approved voucher
  • Print
  • Receipt
  • Actions
    • View
    • Delete
Internal Voucher

Internal voucher is for journal entries, to pass entries between the accounts usually for adjustment vouchers or transfer of balance from acccount, eg: Accrued salary to Expenses.Provision to prepayments etc. Internal Voucher cannot hit Customer/ Supplier account or sale. This section lists the created internal vouchers.Approved voucher are identified by green color row no,unapproved with red color row no,cancelled with yellow color row no.

How to create a new Internal Voucher?

Click on "New" button and submit the payment details in the form displayed.

Details to be submitted are:
Voucher date.
This field specifies date of creation of voucher.
Voucher text.
This field specifies voucher text.
Currency
User can choose currency from drop down displayed.
Rate
This field specifies currency rate.It is autogenerated on selecting currency.
Transaction Type
User can select the type of transaction from the drop down displayed
Transaction ID
User can select transaction id from the drop down displayed based on previous selection
Account.
User can choose account type.
Service code
User can choose the service charges from the drop down displayed.
Amount.
This field enables user to type amount to create voucher.

Filling fields marked with an asterisk sign '*' is mandatory...!

Right-click actions on internal voucher are:
Approve
User can approve the internal voucher.
Print
User can print internal voucher.
Actions
View : User can view voucher details.
Edit : User can edit the section.
Delete : User can delete the voucher

The user can't edit voucher once approved

Right-click actions on approved voucher:
  • Print
  • Receipt
  • Actions
    • view
    • delete
Transfer Voucher

Transfer vouchers are to be used when a deposit to or withdrawal from Bank , Transfer to petty or From 1 bank account to another.This is exclusive for Assets such as Bank/ Cash transactions. Eg: Depositing 1000 from Petty Cash to Bank 1. and 100 to Bank 2 from Bank 1.

From:
Petty Cash 1000
To
Bank 1 1000


From:
Bank 1 1000
To
Bank 2 1000

How to create new transfer voucher?

Click on "New Voucher" button and submit the payment details in the form displayed.

Form is categorised into two sections- From & To.

Details to be submitted in the form are:
From Account
To Account
Amount
Bank Charges
Currency exchange rate
Local Amount
Local Bank Charges
Description
Posting Date
Document
Right-click actions on transfer vouchers are:
Approve
User can approve the voucher.
Print
User can print transfer voucher.
Actions
View : User can view voucher details.
Edit : User can edit the voucher details
Delete : User can delete the voucher

The user can't edit voucher once approved

Right-click actions on approved transfer vouchers.
  • Print
  • Actions
    • view
    • delete

General Ledger

A general ledger represents the formal ledger for our company's financial statements with debit and credit account records validated by a trial balance. The ledger provides a complete record of financial transactions over the life of the company. The ledger holds account information that is needed to prepare financial statements and includes accounts for assets, liabilities, owners' equity, revenues and expenses. It lists all the financial entries.The section is categorized into two:

Day book
User can filter search using From date & To date.
General Ledger
User can filter search using Account No,Party Id,From date ,To date,Voucher Type,Voucher No,Job No,Project No,Amount,text etc..

User can print general ledger by clicking "Print" button.

General Invoice

User can create general invoice without creating a job.This section is categorised into Customer Invoice & Supplier Invoice.

Customer Invoice

A Customer Invoice : This is used to bill any client that doesnot belong to operation/ logistics: Eg: Sales of Assets, Sales of Non Logistics Services like, supervision, etc.

In this section,the user can able to post the customer bill.

How to post a new customer invoice?

Click on "New" button and submit required details in the form displayed.

Details to be submitted:
Customer Id
Currency Rate
Posting Date

Right click actions provided are:

Approve
User can approve customer invoice.
Replicate
User can create duplicate general customer invoice from an existing one.
Actions
View : User can view customer invoice
Edit : User can edit the section.
Delete : User can delete the customer invoice

The user can't edit invoice once approved

Right-click actions on approved invoice are:
Print
Replicate
User can create duplicate general customer invoice from an existing one.
Actions
View : User can view customer invoice
Delete : User can delete the customer invoice
Supplier Invoice

A supplier invoice is used whenever any bill that are not a part of logistics operation and need to be accounted as payable. Eg: Stationary expense can be posted as supplier and paid later if there is credit term and also to record the taxes. Canteen bills, entertainment etc.

Click on "New" button and submit required details in the form displayed.

Details to be submitted are:
Supplier Id
Currency Exchange Rate
Posting Date
Invoice No
Invoice Date
Invoice Received Date

Filling fields marked with an asterisk sign '*' is mandatory...!

Right click actions provided are
Approve
User can approve supplier invoice.
Replicate
User can create duplicate supplier invoice from an existing supplier invoice .
Actions
View : User can view supplier invoice.
Edit : User can edit supplier invoice.
Delete : User can delete the invoice

The user can't edit invoice once approved

Right click actions provided on approved supplier invoice are:
Print
User can print approved supplier invoice.
Replicate
User can create duplicate supplier invoice from an existing supplier invoice .
Actions
View : User can view supplier invoice
Delete : User can delete the supplier invoice

Project

Project is an optional sub ledger/account that let the accountant further classify the expense.
Eg: Salary account is fixed account in the system. User can further divide it using Project by adding Like, SAL_DHINESH, SAL_SUFAIL, SAL_ARUN, So the user can add the salary on to the particular employee account instead of dumping all the salary in one single shot.

How to create a new project?

Click on "New" button and submit required details in the form displayed.

Details to be submitted are:
Project Id
This field specifies the project name.
Expiry Date
This field specifies the date of expiry of project.
Project Description
User can give description of project in this field.

Filling fields marked with an asterisk sign '*' is mandatory...!

Period Closing

  • This section lists the period closing & reopening actions done.
  • Period closing allows users to block invoice approval for a particular period.
  • User can close as well as re-open a period by accessing right-click options.

Opening Balance

The opening balance is the first entry in a firm's accounts, either when they are first starting up or at the start of a new financial year. The opening balance can be found on the credit or debit side of the ledger, depending on whether or not the firm has a positive or negative balance.

How to create a new Opening Balance?

Click on "New" button and submit required details in the form displayed.

Details to be submitted are:
OB Code
This field is autogenerated.
Posting Date
This field refers to date of creation of Posting Date.
OB For
User can select for whom opening balance is created from the drop down displayed.
Reference Id
User can select the reference id from the drop down based o your previous selection.
Amount
This field specifies the amount at which opening balance is created.
Account No
User can select Account No from the drop down displayed.

Filling fields marked with an asterisk sign '*' is mandatory...!

Right click actions provided are:
Approve
User can approve the created opening balance
  • Actions
    • View
    • Edit
    • Delete

Tax report

Here, the user can possible to view the tax report.This section can be categorised into three:Input,Output & Summary.User can filter search using From date & To date.

Input
Tax Report regarding the VAT on purchases are listed here.Users can filter search using Suppliers & type of suppliers(VAT & No VAT).

USer can view Input Tax Report by clicking "Preview" button.

Output
Tax Report regarding the VAT on Sales are listed here.Users can filter search using Customers.

USer can view Output Tax Report by clicking "Preview" button.

Summary
Tax Report regarding all the VAT on Sales & Purchases are listed in detail.

User can view Tax Report by clicking "Submit button" button.

"Print" button allows you to print those reports.